You've got a lead. Now what?

Strategies for after you've got a lead to help you stand out from the competition and maximize the conversion of sales leads into orders.
May 11, 2022

Every sales lead is like a scratch-off lottery ticket. You don’t know what you have until you scratch the wax off the face of it. How many people buy a lottery ticket and then wait until the next day to see if they have a winner? None. Your sales leads should be treated the same way.


Make sure that all inbound sales leads are entered into your customer relationship management (CRM) system as soon as they are received and that each one is assigned to a salesperson for immediate follow-up. Use your CRM system daily to check and make sure that 100% of your sales leads are being followed up.

Less than 60 minutes:

Research cited in the Harvard Business Review states that you are seven times more likely to qualify a lead if the follow-up occurs in less than an hour. Think how many more prospects will move into your pipeline if you respond to 100% of your leads in an hour or less.

Leads have a short shelf life. Every minute that follow-up is delayed, the value of that lead drops. And if your competitors swoop in to provide the prospect with answers while you’re sitting on your hands, then you are suddenly fighting for second place.

Provide complete answers:

A sales lead is nothing more than a question. Being responsive to prospects means that you are providing complete answers to their questions in the least time possible. The best way to do this is to position your deepest product knowledge closest to the customer. It’s not enough to be the first to respond. You must also be the first to answer the customer’s questions. The first seller to respond to an inbound sales lead with the complete answer in zero time will build trust and credibility, dramatically increasing the chances of winning the order.

Measure, improve, and measure again:

You must continually work to improve your sales lead follow-up process. As the old saying goes, “You can’t improve what you don’t measure.” So keep it simple to start with and measure the following:

  • How many sales leads do you receive each week?
  • How long does it take to respond to each sales lead? (The time between when the lead is received and when a salesperson talks to the prospect for the first time.)
  • What percentage of your inbound sales leads are converted into qualified prospects?
  • What percentage of your inbound sales leads are converted into orders?

Set goals for these metrics, and then check each month to see whether you are achieving them. If you are, set more aggressive goals and fine-tune each element of your lead follow-up process to achieve the new goal. If you aren’t meeting your goals, examine each element of your process in detail, and implement steps you can take to improve it. Then check your performance again in a month, and set even more aggressive but achievable goals.

Follow up - Less than 60 minutes - Complete answers - Measure

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Ben van Rooy

Strategy Director

Nick Brown

Marketing Director